| Start of work session | General Help | |||||||||||||||||
| System menu | ||||||||||||||||||
| Objective | ||||||||||||||||||
| In addition to providing access to the different authorized activities, the menu allows the user to directly search for a student record. The menu also constantly displays the new alerts that are destined to the authorized personnel as well as the next events that were placed in their agenda. | ||||||||||||||||||
| Data | ||||||||||||||||||
| HEADING | ||||||||||||||||||
| This zone is used to identify the school and the work session year. | ||||||||||||||||||
| NEW ALERTS | ||||||||||||||||||
| This table signals the new alerts that were sent to the authorized personnel. These alerts were detected in GPI in accordance with the prevention criteria established in ISM. | ||||||||||||||||||
| Number of new alerts | Number of new alerts sent to the authorized personnel. The new alerts are those that have not yet been marked as "read". | |||||||||||||||||
| Overview of new alerts | The overview indicates the name of the students concerned by each new alert. When several alerts concern the same student, the number of alerts appears to the right of the student's name in brackets. The alerts are displayed in order of student family and first name. | |||||||||||||||||
| NEXT EVENTS IN AGENDA | ||||||||||||||||||
| This table informs the authorized personnel of the upcoming events, concerning the student follow-up, that were automatically placed by ISM in their agenda. | ||||||||||||||||||
| Number of next events | Number of events in the authorized personnel's agenda starting from the current date, for the next 10 days inclusively. | |||||||||||||||||
| Overview of next events | The overview indicates, for each of the next events, the date and the name of the student concerned by the event. When several events concern the same student for a specific date, the number of events appears to the right of the student's name in brackets. The events are displayed in order of date and student family name and first name. | |||||||||||||||||
| STUDENT RECORDS | ||||||||||||||||||
| T his zone is used to specify the search criteria to access one or a group of student records. All these criteria can be combined: | ||||||||||||||||||
| Name | The search by student name can be done using the "%" and "-" replacement characters. | |||||||||||||||||
| First name | The search by student first name can be done using the "%" and "-" replacement characters. | |||||||||||||||||
| Id. no. | The Id. number (7 digits) is used to directly access the desired student's record. | |||||||||||||||||
| Status | The status is used to directly obtain an active or inactive student. The <All> option considers both the active or inactive student. By default, the active student is considered. | |||||||||||||||||
| Individual | The Individual code (4 digits or less) is used to directly access the desired student's record. | |||||||||||||||||
| Homeroom | This criterion is used to search for the students of a specific homeroom. | |||||||||||||||||
| State of follow-up | The search can be done using the State of follow-up entered in the students' annual record. The pulldown menu proposes the different values defined by the school for this data. By default, "All" states are considered. | |||||||||||||||||
| Other criterion |
Lastly, other search criteria are offered in the Other criterion pulldown menu.
The search value for the selected criterion is indicated in the entry zone
accompanying the pulldown menu. The possible criteria are:
The Difficulty search criterion is available only when the user has the access privilege to the data Difficulty in their application profile. |
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| Form | The research can be done for a form registered in student annual records. The drop down menu offers different forms defined by the school. The <None> option allows the research of students without any forms in their annual record. The <All> option, allows the research of students with at least one form in their annual record. By default, this criteria is not considered. | |||||||||||||||||
| Event - role | This criterion can be used to restrict the research to students who played a role in an act violence/bullying whose end date of interventions is not completed. Each defined roles appears in the list to specifically target the students who have played this role. Multiple selection allows to select all the roles at once to find all the students who have been involved in an event regardless of their role. This criterion is only visible if the application profile's activity "Violence - Bullying" access is authorized. | |||||||||||||||||
| The search for students in ISM takes into account the confidentiality level specific to each type of user: | ||||||||||||||||||
| User restricted to a list of students | In GPI, (activity Authorized personnel - Students accessible through ISM), it is possible to restrict an authorized personnel to a list of students specific to ISM. In such a case, the authorized personnel only has access to the students indicated in the list. | |||||||||||||||||
| Teacher | If the "Teacher" security at student record is activated in the security profile, the user of type Teacher is limited to students from their subject-sections or their homeroom. | |||||||||||||||||
| School administrator | The authorized personnel defined as school administrator for a series of students in GPI (activity Authorized personnel - Information for school administrators) is limited by default to this series of students when performing an extended search (e.g. State of follow-up criterion). The authorized personnel whose category of user is administrative personnel, is not restricted to this series of students. In both cases, they can directly access any of the school's students through the Id. no. or Individual criteria. | |||||||||||||||||
| Other user | Any other user having access to ISM has access to all the school's students. | |||||||||||||||||
| Whatever the type of user, when the search is direct (Id. no. or Individual criteria), the record is obtained if authorized, regardless of the status (active or inactive). Otherwise, only the authorized and active records are sought. | ||||||||||||||||||
| Actions | ||||||||||||||||||
| Access alerts box | The tab for the overview of new alerts provides access to the complete management of the Authorized personnel's alerts box. | |||||||||||||||||
| Access agenda | The tab for the overview of the next events in the agenda provides access for the complete management of the Authorizedpersonnel's agenda. | |||||||||||||||||
| Search for student |
The Search command launches the search using the criteria specified. The records are
sought in the school processed for the year processed. When no criteria
are specified, the user must confirm the display of all the students to
whom they are authorized.
If only one student is found, their record is directly displayed in the Student record screen. If several students are found, the list is displayed in the List of students corresponding to criteria screen used to select the desired record. |
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| Access personal options and activities |
The first series of links gives access to options and activities that belong to the user:
General options General operating options for the system screens, such as save and confirm options, etc. Password modification Used to change the user's password. Enabled only if the user's application profile allows it. Work session Identifies the data for the work session (profile, authorized personnel, etc.), used to change the year and school of the work session and indicates the current version of ISM. Student identification Possibility of selecting the data to be included in the student identification section displayed in all student record pages. |
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| Access school activities |
The second series of links is used to access, in accordance with the authorizations granted
in the user's application profile, activities for the definition of data
at the school level:
Prevention criteria Criteria used to detect students according to their results, absences and memos. They highlight certain situations through colours on screen and are used to supply the authorized personnel's alert box. Selection lists Table of values defined by the school in order to simplify the selection during the entry of data in the student forms. Forms Entirely personalized definition of all the forms required by the school to ensure the follow-up of its students (observation charts, intervention plan, etc.). States of follow-up Definition of codes used to identify different states in the follow-up done with the students. A state of follow-up can then be entered in the student record. Text models Access to the GPI school's table of text messages used to define text models that will be used in managing the student follow-up (printing of letters or sending of e-mails). Authorized personnel Definition of personnel groups to be made available in ISM: personnel categories, personnel functions, personnel working with the student, homeroom teachers, school administrators, adults responsible, students themselves, external authorized personnel. External authorized personnel Personnel who could occasionally be involved in ISM. Form categories Definition of categories used to classify the school's various forms. Alert types Definition of the colour for the types of alert used in the prevention criteria and for the generation of entries in the authorized personnel's agenda. File and image bank Installation of a bank of images and files which will be used in the definition of forms. Individual Follow-up of Meeting Invitations Access to reports allowing for Individual Follow-up of Meeting Invitations. |
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