Manage the forms in the student record for the current
year. Depending on the security rules in place for each form, the user can
complete a new form, consult, modify or delete an existing form.
It is possible to complete and save in the student record several copies of
the same form (if the form's properties allow it). For example, an
observation chart could be completed by several of the student's teachers.
It would also be possible to save the different steps in the evolution of
the student's intervention plan. An identifier must then be specified to
distinguish each of the copies.
The page provides the list of the forms already completed in the record and is used to access each of them. The forms are grouped together by category, if needed. Inside a category, the forms are displayed in order of form sequence number, identification of the personnel author and form identifier. For each of the forms, we see the following information:
When there are several copies of the form, the name of the form appears only once in a cell that extends to the top of the cells displaying the copies.
First name and family name of authorized personnel who completed the form.
Zone containing 50 characters used to identify in a
unique way each of the copies in the student record
The identifier becomes necessary when the copies-management mode authorizes
several copies. In fact, when several individual copies are allowed, the
identifier must be unique for each personnel. When several shared copies are
allowed, the identifier must be unique for the form. The identifier can be
entered only if the user is authorized to complete the requested form.
Date at which the form was last completed or modified.
The Add command calls up the
Detail of a form screen
used to complete a new form in the student record, of the type selected in
the Forms pulldown menu. This menu shows the list of all the
school's forms, in order of category ("Select" by default). The Identifier
entry zone is used to enter the form's identifier, if desired or when
required.
If the user is authorized to complete the selected type of form, a search
for
the existence of this type of form is performed in the student's record for
the year and school processed, as per the option concerning the form's copy
management:
-
One individual copy
If there already exists a copy of the form for which the personnel author corresponds to the user, the following message is displayed:
Only one copy per authorized personnel can be made for this form.
-
Several individual copies
If there already exists a copy of the form for which the personnel author corresponds to the user and the identifier is the same as that entered, the following message is displayed:
The form copy must have a unique identifier by authorized personnel.
-
One shared copy
If the form already exists in the student's record, the following message is displayed:
Only one copy can be made for this form.
-
Several shared copies
If there already exists a copy of the form whose identifier is the same as that entered, the following message is displayed:
The form copy must have a unique identifier.
If the user is not authorized to complete the type of
form selected, the following message is displayed:
You are not authorized to fill this form.
command to the right of each line in the table calls up the
Detail of a form screen
used to modify or view the student's form.Access is in accordance with the security rules defined for the form. If the user is authorized to complete this type of form:
- In the case where the copy-management option is One individual copy
or Several individual copies, the user must correspond to the
personnel author of the form, otherwise the following message is
displayed:
You are not authorized to access this form.
- In the case where the copy-management option is One shared copy or Several shared copies, the user can access the form in modification, regardless of the personnel author of the form.
If the user is authorized to consult this type of form, they then have
access to the form in consultation, otherwise the following message is
displayed:
You are not authorized to access this form.
command to the right of each line in the table calls up the
Print form screen
used to enter the print parameters for the form.The security rules covering the printing of the form are the same as those that apply in form viewing or modification.
If the user is authorized to complete the type of form to be deleted:
- In the case where the copy-management option is One individual copy
or Several individual copies, the user must correspond to the
personnel author of the form, otherwise the following message is
displayed:
You are not authorized to delete this form.
- In the case where the copy-management option is One shared copy or Several shared copies, the user can delete the form, regardless of the personnel author of the form.
If the user is not authorized to complete the type of form to be deleted,
the following message is displayed:
You are not authorized to delete this form.